You have a thousand things to do and the day does not reach you for nothing? You work really hard, but you are not getting the results that you expect? At the end of your working day you’re tired and frustrated because you feel that you are not moving?
The vast majority of us, we become accustomed to work under routines and paradigms created in the industrial era. We believe that working hard and relentlessly will guarantee success, but the truth is that on hard work alone is not enough.
If you want to change your way of working, you agree then with 15 keys that will help you to work intelligently to achieve more results with less wear.
How to work intelligently
1 It works with focus
The first thing you should do to see tangible results of your daily effort, is to define clear objectives and purpose that guide your actions. Smart work means work for goals and objectives, not by hours. The world is full of people going nowhere fast.
When you work without an approach to clear what you want to achieve, it is likely that you feel tired, frustrated and stressed to not feel that you are moving in your life.
Work hard only makes sense if you’re working on the right thing. But what is the right thing? Everything is that will help achieve your goals and your purpose in life.
Begin by establishing what is this great purpose that you want to develop in your life, what is the legacy you want to leave this world, how you want to make this world a better place. Having a purpose in which focus, you can determine what you must do to achieve this.
2: Avoid distractions
We are in an era in which we have plenty of distractions at hand that we cost more than we think.
Did you know that receive an email or a call while we concentrate can cost us up to 15 minutes of productivity?
That is just one example of the many ways in which distractions affect our performance at work. In this graphics you can see top 10 thieves of time, according to a study conducted by Office Time.
Another great enemy of your productivity is procrastination. If you can do something in less than two minutes, then do it! If a task is too complex and requires much effort, devote yourself to it in the early hours of the day, which is when you have more energy. Leaves accumulate tasks that end up distracting you and steal your concentration, preventing you from getting the results you expect.
3: Make to-do lists
It is a simple, but powerful technique of productivity used by successful entrepreneurs. Having a defined list of tasks that you must perform to achieve the targets you’ve set, you can organize them and distinguish between what is urgent and what is important. In addition, thanks to your task list can have a clearer notion of what you take longer, which can delegate, etc.
Another benefit of this list is that you will serve as a reference to track your performance, allowing you to see at the end of the day, the week or the month, what tasks have you done and you progress towards your goals. It is a great way to self-motivate.
4: Set Priorities
One of the most important principles of intelligent work is putting the important thing to the urgent. After making your task list, organize them taking into account factors like the benefit that you generate, contribute to the achievement of your goals and importance.
The vast majority of people never have time for the important things, because every day they spend resolving the urgent things.
5: Assign times for the different activities of the day
According to the Law of Parkinson’s “work expands to fill the time available that it is over”. This means that if you have only 5 minutes to make a presentation, you’ll finish it in 5 minutes, may not be 100% perfect, but you’re going to do. But if you have 2 months to make the same presentation, going to take 2 months to finish it.
Assigns to each task a time limit for this purpose according to the importance of it, thus you will avoid wear you out with little relevant tasks and will have more time and energy to move forward in achieving your goals.
6: Get first the most important tasks or who require higher energy
If in the early hours of your day to make the most important tasks or the most draining, you’ll have a sense of satisfaction that will accompany you for the rest of the day.
Maybe at the end of the day you have not finished all the tasks that you have scheduled, but work in this way will ensure that you have complied with the most important thing you should do.
7: Apply the Pareto law
The Pareto law (also known as the 80/20 rule) States that “80% of consequences stem from 20% of the causes.”
From the point of view of productivity, you should identify what is that 20% of the activities that produce 80% of the results to you. Focus on that 20% to get significant improvements in your performance.
8: Learn to say NO
Say “Yes” to everything (to not seem selfish or want to please), it is really exhausting and brings more problems than benefits, especially when you are undertaking and you need to focus on strengthening your business.
Do not say “maybe” when you don’t want to do. Do not say “of soon” when you know that the answer is NO.
9:If you can delegate, do it!
Once you organize your work, you’ll see that there are many activities that do not necessarily have to be made for you. Take care of the strategic part and delegates the operational part, so your business model will be ready to scale in a sustainable manner.
To delegate successfully keep in mind these 3 keys:
Works with the best: Make sure you have trained people, of confidence on your side and who are really committed to the Mission of your business.
Empowers your team: “It makes no sense to hire smart people and then tell them what to do.” -Steve Jobs. If you choose well your team people, must provide the information and tools to do their work without drawbacks or limitations, otherwise you’ll keep being a barrier to the growth of your own business.
Standardizes: Create formats, standards and protocols that serve as a reference to your team when it comes to his work, but he avoids falling into the error of “bureaucratized” in your business processes.
If you do not have your office workers, you can outsource the operational work with freelance workers. On the Internet you will find designers, writers, virtual assistants and an infinite number of freelancers willing to take care of the work at reasonable prices.
10: Leverages the technology
Today we have hundreds of apps and tools created to help us organize and optimize our work, then the truth would be a waste not to take advantage of them.
Here are 10 tools to be more productive. If you know any other tool of productivity that has been useful to you, please don’t hesitate to share it.
11: Put to Work your Money
It invests to create assets that generate you revenue without having to be physically working in them. This type of income is known as “passive income”.
Some examples of passive income that you can create:
- Receive dividends by owning shares of companies
- Having a home or commercial property for rent
- Charge copyright or royalties for any invention or artistic creation
- Sale of infoproduct using digital tools
- Being a business owner
- Record a course and sell it on online platforms
As you can see, creating a passive income requires a big investment of time, effort or money, but once ready, will allow you to even “earn money while you sleep”.
12: Plans and display
It is false that things go better when they are not planned. While it is true that there are several factors which do not depend on us, it is also true that being organized in your way of working will allow you to reduce the uncertainty and to optimize your performance.
A good tip to make planning easier for you, is to use visual thinking tools (Visual Thinking). In addition, view positively the results of the work that you do, you will filled with motivation to do it.
13: It rests properly
After some time doing an activity, it is likely that you feel that you distracted more easily and you begin to feel anxiety by not moving as you wanted.
There are various productivity techniques that combine hard work with pauses to rest. One of the best known is the Pomodoro technique, which consists of dividing the work in intervals of 25 minutes (called “pomodoros”) separated by breaks of 5 minutes. Every 4 pomodoros take a longer break, about 20 or 30 minutes.
The ideal is that you find your own pace of work, but always including breaks to ensure that you’re being really productive. Remember that it is not how many hours you work, but what results they are getting.
It is also important that you sleep enough. If your body and your mind are tired, you will hardly be able to be productive in your work.
14: it turns your work into challenges
A great tip to take your productivity to new levels and have fun in the process, is to convert your activities in challenges to be overcome.
You can use elements like the amount of time spent on the task, the amount produced in a given time interval, perform the task with the non-dominant hand (at the beginning it will bring little directly to your productivity, but will help you to enhance your creativity, develop skills and create neural networks), etc. The idea is to be creative and exploit all your production capacity.
You can also establish a reward system for when you pass your challenges, that make it even more fun and will help you to motivate you.
15: Be Disciplined
Change your way of working means redefining your habits and change your mindset completely. It is not easy. That is why you have to be disciplined in the implementation of each of the points mentioned here. Once you get used to work intelligently, you will get significant improvements in your productivity.
Finally, I would like to recommend the book “La week labor of 4 hours”, written by Timothy Ferris. In it you will find tools and techniques of productivity that will help you to break paradigms about the way in which we work.
Productivity technique or what other advice you have been given results? Remember to leave your comments and contributions on this topic.